Office Assistant

Madison, WI
Full-time
Salary: $9.00 to $11.00 /hour


Zenith Hospitality Group is currently looking for reliable, and focused person to be our Office Assistant in the Madison, WI area.

JOB DESCRIPTION:

Supports company operations by maintaining office systems and supervising staff.

JOB DUTIES:

  • Providing administrative, reservation and clerical support to others in the office helping to maintain an efficient office environment.
  • Answering phones, taking reservations, transferring calls to the appropriate office, and taking and distributing accurate messages.
  • Greeting public and clients and directing them to the correct staff member.
  • Coordinating messenger and courier services.
  • Receiving, sorting and distributing mail, and preparing outgoing mail for distribution.
  • Monitoring incoming emails and answering or forwarding as required. Faxing, scanning and coping documents.
  • Maintaining office filing and storage systems.
  • Updating and maintaining databases such as mailing lists, contact lists and client information.
  • Retrieving information when requested.
  • Updating and maintaining internal staff contact lists.
  • Coordinating and maintaining staff administrative records such as staff parking, staff phones, and company credit cards.
  • Typing documents, reports and correspondence.
  • Organizing travel arrangements and meetings.
  • Assisting with event planning and implementation.
  • Assisting with valet and housekeeping if need be.
  • Monitoring and maintaining office supplies.
  • Ensuring office equipment and vehicles are properly maintained and serviced.
  • Performing work related errands as requested such as going to the post office and bank.
  • Keeping office area clean and tidy.

QUALIFICATIONS

Education and Experience

  • High school diploma or general education degree (GED) and Customer Service background
  • Must have and maintain a valid driver license and clean driving record
  • For insurance purposes, must be at least 21 years of age and be able to pass a drug screen
  • 1 year of office/clerical experience preferred.
  • 1 year of customer service experience preferred.
  • Reliable transportation

Language Skills

  • Must be able to communicate standard English language
  • Must be able to read and comprehend simple instructions, short correspondence and memos
  • Must be able to write simple correspondence
  • Must be able to effectively present information in one-on-one and small group situations to guests, clients and other employees of the organization

Perks

  • Discounted phone bill (depending on carrier)
  • Free checking account or cash card for direct deposits.

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